Analysis, Evaluation and Planning for SAP S/4HANA Implementation: Q2factory

By 2027, companies will be required to transition from their existing R/3 system to the completely redesigned S/4HANA. After this point, older systems from SAP will no longer be supported.

SAP customers face the challenging task of reliably planning and initiating this extensive project.

SAP project managers often ask the following questions:

What added value will SAP S/4HANA bring to my company?
What activities need to be considered in the SAP S/4HANA implementation?
Which project stakeholders need to be involved in the planning and implementation phases (business departments, IT, external support)?
What level of internal and external efforts must be factored into the transformation?
What costs must be included in a comprehensive budget plan for the SAP S/4HANA transition?
What is the most efficient path to a realistic SAP S/4HANA roadmap, broken down into pre-project, main project, and subsequent innovation projects, with sensibly planned work packages?

With our consulting product “Analysis, Evaluation, and Planning of S/4HANA Implementation,” we address these questions together and systematically create an implementation plan for your S/4HANA transformation.

With our consulting service for Analysis, Evaluation, and Planning of S/4HANA Implementation, we systematically create the implementation plan for your S/4HANA transition.

The following overview provides insight into our step-by-step approach to collaboratively creating an implementation plan for S/4HANA.

SAP Readiness Check

With the SAP Readiness Check, we analyze relevant simplification items and make them available in the SAP ONE Support Launchpad. As a result, you will gain transparency regarding which simplification items are relevant and which activities must be conducted as part of an SAP S/4HANA project.

The SAP Readiness Check also checks the compatibility of add-ons and highlights any that are incompatible. Additionally, it provides an overview of the compatibility of active business functions.

If you use SAP BW, the SAP Readiness Check will show you which of your Business Warehouse extractors are still functional, which work with limitations, which are obsolete, or can no longer be used.

The SAP Readiness Check also offers recommendations for SAP Fiori apps that might be relevant for you, which you can implement during the SAP S/4HANA implementation or later as part of innovation projects.

The Launchpad also enables you to perform SAP S/4HANA sizing and provides a list of your largest tables, which can be streamlined with archiving, making the conversion process more efficient.

Custom Code Check

In the analysis phase, we conduct a Custom Code Check, similar to the SAP Readiness Check. This is an standard SAP routine for analyzing customer-specific developments. The results can also be evaluated in a Fiori app.

Systems, Processes, and Organization

As part of the analysis phase, we also assess your IT system landscape, including all relevant interfaces through which your systems communicate with one another. By surveying the process landscape and organizational structure, we obtain a comprehensive overview of your company. These surveys are crucial for conducting efficient workshops and performing a thorough evaluation and project planning.

SAP S/4HANA Simplification Items

In SAP S/4HANA Simplification Items workshops, we conduct a joint evaluation of identified simplification items with your application managers for each area. The workshops include the presentation and explanation of the identified simplification items, as well as the documentation of all decisions, which serve as the basis for determining work packages and effort estimation.

Custom Code

In a Custom Code workshop, a joint evaluation of customer-specific developments is conducted with your application managers and developers. This workshop includes an explanation of the findings, as well as the documentation of decisions, forming the basis for defining work packages and estimating the required effort. In this workshop, for example, it could be decided that certain developments are no longer necessary, as the functions are now covered by the SAP standard and can therefore be reverted back to the SAP standard.

Decision on the Implementation Variant

As part of the evaluation phase, we also provide a decision template for choosing the implementation variant. This template uses a decision matrix to assess the implementation variants and create a decision proposal. We provide a pre-made suggestion for the decision matrix, and the categories, criteria, and weightings are jointly defined before the evaluation to ensure it is tailored to your needs.

Based on the evaluation of simplification items and customer-specific developments, the required actions are derived. Furthermore, based on the insights from the analysis and evaluation, work packages with specific actions are created, and internal and external efforts for their implementation are estimated. In addition to effort estimation and resource planning, a cost plan for budgeting your project will be created, along with a roadmap for a pre-project, implementation project, and any subsequent innovation projects.

The significant added value for our clients arises when the transition to SAP S/4HANA takes into account not only the technical conversion but also the medium- and long-term business and IT strategies. Depending on the circumstances, a brownfield approach can still make sense. However, the key is to leverage the full potential of S/4HANA and lay the foundation for future growth. With Q2factory as your partner, you will evaluate, plan, and implement the S/4HANA transformation with the required foresight.

The significant benefits of SAP S/4HANA arise from extended functionality and access to technological innovations. An example of this is SAP Joule, an AI-powered solution developed by SAP to optimize business processes and enable intelligent decision-making.

In addition, the transition to S/4HANA offers a one-time opportunity to rethink processes, structures, and the IT solutions used to shed unnecessary elements and position the company for the future.

Let us work together to future-proof your SAP landscape and lay the foundation for innovation and efficiency with a well-thought-out roadmap for your S/4HANA transition! With Q2factory as your partner, you are choosing expertise, commitment, and sustainable results. Contact us today for a non-binding initial consultation!